Rochester Area Colleges' Center for Excellence in Math and Science

Second Annual Educator Collaboration Event

Vendor Information

DATE

October 1-2, 2008

LOCATION

Rochester Plaza, 70 State Street, Rochester, NY

ATTENDANCE

250-300 educators will attend. These will include teachers (Pre K-College), department leaders, curriculum leaders and administrators.

EXHIBITOR RATE

$200.00 for the lead exhibitor (includes meals). Additional exhibitors may accompany the lead exhibitor at no cost, or may pay for meals at cost. One additional adjacent 6-foot space is available for an additional $50.00. The APPLICATION FOR EXHIBIT SPACE should be downloaded. When completed, one copy of the application should be mailed to Sara Silverstone. A check in full for each space must accompany the application. Make all checks payable to RAC-CEMS.

CORPORATE SPONSOR

Consider sponsoring an event (Breakfast, Lunch, Break, Dinner or Workshop). More information/ideas available.

AV EQUIPMENT

Audio Visual equipment is available on a rental basis from the Rochester Plaza Hotel. Rates are quoted upon request and are subject to 20% service charge and 8% sales tax. Contact hotel@rochesterplaza.com.

REGISTRATION

Badges will be issued to Exhibitors and their employees at the registration table upon arrival the day of the conference.

EXHIBIT HOURS

The exhibit hall will be open throughout the conference (October 1^st, 4-8 pm and October 2^nd, 7 am – 3:30 pm.). The conference schedule includes a 1.5 hour poster session in the exhibit hall during which participants will visit vendor displays as well as posters prepared by teachers, educational organizations, professional societies, and local employers of students of math, science and technology.

MOVING IN AND OUT

Exhibits can be set up any time between 3:00 PM and Wednesday Oct. 1, until 9:30 AM Oct. 2. Note that display area will not be secure on Wednesday evening, although a secure space in which to store vendor items is available upon advance request. Exhibits should be dismantled and removed between 3:30 and 4:30 PM on Thursday, October 2. All deliveries need to be made through the freight dock and service elevator area.

EXHIBIT SPACE AND REQUIREMENTS

Exhibit space is in the Pre-Assembly rooms south and West (referrered to as "Prefunction" rooms in the attached Table and "Assembly" rooms in the attached map). Each vendor space is 6 feet long. Multiple adjacent spaces are available.

Hanging wall posters should be designed with corner grommets with cord or Velcro to facilitate hanging from decorative wooden lattice. Alternatively, heavy tape may be used if it can support the display. Table or free-standing floor displays are also acceptable.

Power: A limited number of display positions are equipped w/ 110V AC. Please indicated need on Vendor Application Form.

Tables: Tables, 6 ft in length, are available. Please indicate need in Vendor Application Form.

Download this information along with a map of the exhibit space.

Download the APPLICATION FOR EXHIBIT SPACE.

For additional information on exhibits, phone or E-mail:

Sara Silverstone

(585) 389-2336

ssilverstone@raccems.org